Digitization Guidelines

For this project digitizing photographs and textual documents, using a flatbed scanner is the safest and most effective means of preserving the information in the items and allowing others to access it.

Scanning

CDIL’s scanning stations will be set up and ready for you to work. Below is an overview of the steps:

Assemble PDFs

For your document items that consist of multiple images/pages, we want to deliver the object to users as a complete PDF. Once you have completed scanning all pages of your document, you will have a series of JPEG images.

Upload Files

Once you have completed your batch of scanning and created PDFs (as necessary), upload the final files (with correct filenames!) into the shared Google Drive folder. Be sure to copy the file names into your metadata template “filename” field!

CDIL staff will transfer the files to project repository. You will have access to the files in the shared Google Drive and final digital collection website.